Focus on <impact> over <output>
A summary of a proven set of techniques.
In today's fast-paced work environment, it's easy to fall into the trap of measuring productivity solely by the number of tasks completed or the amount of output generated.
However, a shift in perspective is necessary to truly excel and make a meaningful impact.
By shifting our focus from mere output to the actual impact we create, we can prioritise our time and energy more effectively, leading to increased productivity and better results.
Through this post I aim to explore:
The significance of prioritising impact
How to structure your day for maximum effectiveness and
The importance of maintaining an optimal emotional state while working on tasks and problems.
The power of <impact>
When we concentrate on impact, we align ourselves with the core purpose and goals of our projects, platforms, or tools.
Impact is not measured by the sheer quantity of tasks completed, but rather by the meaningful change or value generated.
It involves considering the long-term effects and implications of our work, and prioritizing tasks that contribute most significantly to the overall objective.
By focusing on impact, we can avoid getting lost in busywork and instead channel our efforts towards creating real value.
Structuring your day for maximum effectiveness
To optimise your productivity and ensure you're making a tangible impact, it's crucial to establish a well-structured routine.
Begin by identifying the time of day when you feel most alert, focused, and productive. This could be in the morning, afternoon, or evening, depending on your individual preferences and energy patterns.
Allocate a dedicated 1-2 hour timeframe during this peak period to work on tasks that will generate the most impact in your project, platform, or tool.
Grouping and prioritising tasks
Next, categorise your tasks based on their projects and type. This classification allows you to tackle related activities in a cohesive manner, minimising context switching and maximising efficiency.
For instance, you might have tasks such as answering emails, reviewing pull requests, working on a new/existing feature, exploring the platform and reviewing documents, pair-programming with a colleague, having meetings with product owners and/or stakeholders, etc.
By grouping tasks together, you create a flow that promotes focus and deep work.
The <one group at a time> approach
To maintain your momentum and ensure completion, it's essential to adopt the "one group at a time" approach.
Instead of juggling multiple projects simultaneously, dedicate your focused timeframe to a single group of tasks.
By immersing yourself fully in one set of activities, you can minimise distractions and make significant progress.
Once you've completed the tasks within a group, you can move on to the next one, experiencing a sense of accomplishment and building momentum along the way.
Strategies for maintaining an optimal emotional state
Yes, you read that right : )
Taking breaks to recharge
While it's important to maintain focus and productivity, it's equally crucial to prioritize your well-being. Within your dedicated timeframe, remember to incorporate short breaks to recharge and rejuvenate. Use this time to engage in activities that refresh your mind and help you relax:
Take a shower.
Have a cup of coffee.
Close your eyes and walk around your garden, balcony or living room.
Breathe.
Water your plants.
These breaks can provide a much-needed boost, improving your mental clarity and overall effectiveness.
Avoiding emotional state disruption
To ensure sustained focus and productivity, it's essential to avoid activities that might disrupt your emotional state:
Sifting through social media.
Watching the news.
Reading about weather in the afternoon (e.g.: if it rains, then a late outdoor meeting might be canceled)
The most important factor here is to retain your emotional state while tackling tasks and problems.
By consciously steering clear of such distractions, you create a conducive environment for deep work and maintain a stable emotional state.
The benefits of focusing on <impact>
By dedicating focused time to tackle tasks that generate meaningful change, we can delve deeper into problem-solving and uncover new approaches.
This shift in mindset opens up possibilities for breakthroughs and fosters an environment where innovation thrives.
When we align our efforts with the desired outcomes, we avoid wasting time on low-value tasks and optimise our energy towards activities that truly matter. This strategic approach not only improves our productivity but also enables us to deliver results more effectively.
When we consistently focus on impact and deliver meaningful results, we build a reputation as individuals who make a difference and we establish ourselves as reliable and impactful contributors to our teams and organizations. This reputation becomes a valuable asset, leading to increased opportunities for growth, collaboration, and advancement in our careers.
As always, keep collaborating, keep writing, keep learning and building something you're proud of.
Stay safe,
Juan.